Set Up a Check-Out/Check-In or Shared Device Workflow

The FUYL Locker offers a secure place to store, charge, and give authorised users self-serve access to shared devices. This workflow allows admins to pre-load lockers with institution-owned devices for authorised users to check out, use for a period of time, and return to the FUYL Locker once they are finished.

Select a Mode of operation

The FUYL Locker has two modes of operation:

1. Managed Mode: In Managed Mode, users need to enter a predefined PIN code or RFID value to access the locker. This mode provides controlled access, ensuring only authorised users can charge their devices.
2. Public Mode: Public Mode allows users to set their own PIN code every time they use the locker. This mode offers flexibility, allowing users to personalise their access code for each charging session.

To select the mode of operation, follow these steps:

1. Log in to the FUYL Portal
2. Select the locker to manage from the Connected Stations list
3. In the account panel on the right, find and select the Settings tab.
4. Within the Settings tab, you'll find the option to toggle between Managed and Public modes. Select the desired mode based on your preference.

Setting Up Check-out/Check-in Workflow on an account

1. Log in to the FUYL Portal 
2. Select the Account folder from the Connected Stations list
3. Navigate to the Settings tab on the right-side panel and toggle the mode from Public to Managed.
4. Navigate to the user tab and select Add User
5. Select the users or groups of users that you want to authorise. If you have not yet added authorised users to your FUYL Portal you can do so from the User Directory.
6. Load shared devices into the locker by opening all bays or selecting specific bays through the locker admin menu

Authorised users will now be able to check out shared devices from your locker. 

Setting Up Check-out/Check-in Workflow for a Node or Locker

Authorised users and locker settings configurations are inherited from the Account node . If desired settings can be overridden and applied to individual lockers or groups of lockers (nodes) by selecting the node or locker at any level.

1. Select the desired node or locker within the Connected Stations list 
2. Select the settings tab from the right-hand panel 
3. Toggle the ‘Inherited’ switch next to ‘Public | Managed’ to ‘Overridden.’
4. You can now set up a Check-Out/Check-In Workflow on an individual locker or node by following the Setting Up Check-out/Check-in Workflow on an account steps above

Additional Features:

In addition to mode selection, the FUYL Locker offers advanced features to further customise your Check-out/Check-in workflow such as curfews and one reservation limits. 

Check out a device at a Locker

To use the locker to check out a device, follow these steps:

1. Select an available bay (green LED) by entering the bay number on the keypad 
2. Enter user credentials 
   1. Managed Mode: Enter the PIN code or tap an RFID card associated with their user credentials in the User Directory
   2. Public Mode: Select a 4-12 digit PIN code or tap any RFID card. Pin numbers can’t be sequential (1234) or repetitive (1111)
3. The bay door will open (LED turns from green to red).
4. Retrieve the device.
5. Push the door closed to lock (LED turns white)
6. The bay will remain reserved until the device is returned 

To return a device to a locker, follow these steps:

1. Access the bay you reserved earlier by entering the bay number on the keypad 
2. Enter user credentials 
   1. Managed Mode: The user must enter the PIN code or tap an RFID card associated with their user credentials in the User Directory
   2. Public Mode: The user must enter the 4-12 digit PIN code or tap any RFID card they used to reserve the bay earlier.
3. The bay door will open (LED turns from white to red)
4. Return the device to the bay
5. Push the door closed to lock (LED turns green)